PA To Director

Job Description:

Job Title: Personal Assistant to the Director

Location: Arusha, Tanzania

Department: Executive Office

Reports to: Director

Job Purpose:

To provide high-level administrative, operational, and strategic support to the Director of AtoZ Group, enabling efficient management of day-to-day responsibilities and long-term business objectives across multiple divisions, including manufacturing, FMCG, textiles, agriculture, plastics, logistics, and hospitality.

Key Responsibilities:

1. Executive Support

• Manage and coordinate the Director’s calendar, appointments, meetings, and travel itineraries (local & international).
• Screen calls, emails, and correspondence, prioritizing issues requiring immediate attention.

• Prepare reports, presentations, and briefs on behalf of the Director.

• Take minutes and ensure timely follow-up on decisions and action points.

2. Business Coordination

• Liaise with heads of departments across various business units to ensure smooth operations and reporting.
• Assist in project tracking and follow-ups, including real estate, product launches, exhibitions, and new ventures.

• Compile and consolidate business data and reports for strategic meetings.

3. Communication & Relationship Management

• Serve as the point of contact between the Director other directors PA.

• Draft and manage professional communications, including emails, letters, and meeting agendas.

• Handle confidential information with discretion.

4. Event & Meeting Coordination

• Organize corporate events, board meetings, and staff engagements across business units.

• Coordinate participation in exhibitions, trade fairs, and industry events.

• Manage logistics, invitations, and post-event follow-ups.

5. Personal Assistance

• Support personal tasks and errands for the Director as required, including travel, bookings, and occasional family coordination.

• Ensure Director’s preferences, habits, and schedule rhythm are respected and anticipated.

Required Qualifications and Skills:

• Bachelor’s Degree in Business Administration, Management, Communications, or related

field.

• Minimum 3 years of experience in a similar PA or Executive Assistant role.

• Strong organizational, multitasking, and time management skills.

• Excellent communication skills (verbal and written).

• High degree of professionalism and discretion in handling confidential information.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and business productivity tools.

• Ability to thrive in a fast-paced, multi-industry environment.

Preferred Attributes:

• Swahili and English fluency (both spoken and written).

• Knowledge of East African business culture and regional operations.

• A proactive mindset with the ability to anticipate needs.

• Flexible, adaptable, and solution-oriented.