HR Executive - Naroda

Job Description:

Job Description – Executive HR | Page 1
JOB DESCRIPTION
Job Title
Executive – Human Resources (HR Generalist)
Department
Human Resources
Role Category
HR Operations
Industry
Industrial Equipment / Machinery (Machine Tools) – Manufacturing
Reports To
HR Manager / Head – HR
Employment Type
Full Time, Permanent
Experience
4 – 7 years in HR in a manufacturing facility
Location
Ahmedabad (Naroda / Nikol / Vastral)
Openings
1
JOB PURPOSE
Responsible for the efficient and pro-active working of HR functions, covering time-keeping, payroll, recruitment, joining-to-relieving formalities, HR operations, record keeping, ISO and statutory compliance under Labour Laws, and employee engagement, using HRMS software.
KEY RESPONSIBILITIES
A. Attendance, Payroll & HRMS
• Manage staff and worker time-keeping, attendance and leave records, ensuring error-free completion.
• Process monthly salary and payroll accurately and on time through the HRMS.
• Update and maintain employee data in the HRMS; support HRMS-related decisions and improvements.
B. Recruitment & Joining Formalities
• Handle junior-level staff and worker recruitment, including sourcing and interview scheduling.
• Coordinate interview arrangements and formalities.
• Cross-check candidates’ documents to ensure error-free onboarding.
• Complete joining formalities; prepare appointment and confirmation letters.
• Help develop and implement an SOP for recruitment to reduce lead time.
• Build employer brand through job openings, advertising and publishing.
C. Induction, Training & Engagement
• Conduct induction for new joiners on the company and its policies.
• Identify training needs with the HR Manager.
• Arrange in-house training and safety awareness programmes with the HR Manager.
• Plan and run employee engagement activities.
• Contribute to a harmonious, positive working environment.
D. Performance Management (PMS / KRA)
• Collect and update employee KRAs in the HRMS on time.
• Prepare and update PMS sheets for staff and workers in the HRMS.
• Support performance appraisal cycles.
Job Description – Executive HR | Page 2
E. Statutory Compliance & Audits
• Prepare and maintain the statutory compliance register under applicable Labour Laws.
• File online returns and manage related processes.
• Responsible for ISO and OHSAS audit documentation and audits.
• Maintain all HR department documents and records.
F. Employee Relations & Discipline
• Prepare notices for absenteeism, misconduct, etc.
• Handle internal dispute and grievance resolution as and when required.
• Update HR policies after management approval and communicate to all employees.
G. Separation / Exit Management
• Conduct exit interviews for executive-level employees and brief the HR Manager.
• Ensure proper handover and obtain the employee clearance form.
• Manage the joining-to-relieving process.
H. MIS & Reporting
• Prepare MIS for management, such as the monthly performance report.
• Report attrition ratio, open-position closure and satisfaction data.
• Handle day-to-day HR activities on an ongoing basis.
DECISION-MAKING AUTHORITY
• Leave approval of workers.
DECISIONS REQUIRING PRIOR APPROVAL
• Interview arrangements.
• Appointment and confirmation letters.
• All types of financial and management activities.
• HRMS software-related decisions.
KEY PERFORMANCE INDICATORS (KRAS)
• Employee engagement activities conducted.
• KRA data collected on time.
• Employee and worker satisfaction (workplace, policy and in general).
• Attrition ratio – staff and workers.
• Open positions closed within time.
• ISO and OHSAS documentation completed.
• Error-free attendance and payroll.
QUALIFICATIONS & EXPERIENCE
Education
• UG: BBA / BMS in Human Resource Management, or B.Com in HR; any graduate with MSW /
MLW / IRPM / SHRM.
Experience
• Minimum 4 to 7 years in HR in a similar position at a manufacturing facility.
Job Description – Executive HR | Page 3
SKILLS & KNOWLEDGE
Key (preferred) skills
• HR generalist activities
• HR operations
• Payroll
Other skills
• Recruitment management and joining formalities
• Statutory compliances and online returns
• Grievance handling
• Employee engagement and HR coordination
• Performance appraisal, PMS and KRA / KPI
• SOP and ISO audit knowledge
• Working knowledge of HRMS / HR software
• Good communication skills
• Good team player with ability to learn quickly
COMPENSATION RANGE
Indicative compensation (depending on experience):
₹ 4 Lakh – ₹ 5 Lakh per annum